The International Journal of Engineering, Pure and Applied Sciences (IJEPAS) is committed to protecting the privacy and confidentiality of authors, reviewers, editors, and website users. This Privacy Policy outlines how personal information is collected, used, stored, and protected in the course of journal operations. By submitting manuscripts, reviewing articles, or using the IJEPAS website, users agree to the practices described in this policy.

1. Information We Collect

IJEPAS may collect personal and professional information necessary for journal management and publication processes. This includes names, institutional affiliations, email addresses, ORCID iDs, contact details, and academic credentials of authors, reviewers, and editors. For manuscript processing, we may also collect information related to submitted research, peer-review reports, and editorial correspondence. Website usage data such as IP address, browser type, and access time may also be automatically collected for security and performance monitoring.

2. Use of Personal Information

The information collected is used solely for academic and publishing purposes. Specifically, it is used to manage manuscript submissions, conduct peer review, communicate editorial decisions, publish accepted articles, and maintain the integrity of scholarly records. Contact information may be used to send notifications regarding submissions, review assignments, publication updates, and important announcements related to the journal. IJEPAS does not use personal information for commercial marketing or promotional activities unrelated to journal operations.

3. Confidentiality of Manuscripts and Reviews

All manuscripts submitted to IJEPAS are treated as confidential documents. The journal follows a strict peer-review process, and access to submitted manuscripts is limited to editors, editorial staff, and assigned reviewers. Reviewers are required to maintain confidentiality and not disclose or use any unpublished material for personal advantage. Similarly, reviewer identities are protected in accordance with the journal’s peer-review policy, unless an open review system is explicitly adopted.

4. Data Sharing and Disclosure

IJEPAS does not sell, rent, or trade personal information to third parties. Information may only be shared with trusted service providers or indexing agencies solely for publication, archiving, or indexing purposes, and only to the extent necessary. Personal data may also be disclosed if required by law, legal process, or institutional regulations to ensure ethical compliance and academic integrity.

5. Data Security

IJEPAS employs appropriate technical and organizational measures to protect personal data against unauthorized access, alteration, disclosure, or destruction. Access to sensitive information is restricted to authorized editorial personnel. While the journal strives to use secure systems, no online platform can guarantee absolute security; therefore, users are encouraged to take necessary precautions when sharing information online.

6. Retention of Information

Personal and manuscript-related information is retained as long as necessary to fulfill editorial, legal, and archival purposes. Published articles and associated metadata remain permanently available as part of the scholarly record. Unpublished submissions and reviewer data may be retained for a reasonable period to maintain transparency and resolve disputes, after which they may be securely deleted.

7. Cookies and Website Analytics

The IJEPAS website may use cookies and basic analytics tools to enhance user experience, monitor website traffic, and improve system functionality. Cookies do not collect personally identifiable information beyond what is voluntarily provided by users. Users may disable cookies in their browser settings; however, some website features may not function properly as a result.

8. Author and Reviewer Rights

Authors and reviewers have the right to access, correct, or update their personal information by contacting the editorial office. They may also request removal of their data from journal records, subject to publication and legal requirements. Withdrawal of personal information after publication may not be possible where such information forms part of the permanent scholarly record.

9. Third-Party Links

The IJEPAS website may contain links to external websites or indexing services. The journal is not responsible for the privacy practices or content of those external sites. Users are encouraged to review the privacy policies of such third-party platforms separately.

10. Policy Updates

IJEPAS reserves the right to update or modify this Privacy Policy at any time to reflect changes in legal, technological, or operational requirements. Any revisions will be posted on the journal’s website with the updated effective date. Continued use of the journal’s services constitutes acceptance of the revised policy.

11. Contact Information

For any questions, concerns, or requests regarding this Privacy Policy or personal data handling, users may contact the editorial office of the International Journal of Engineering, Pure and Applied Sciences (IJEPAS) through the official journal email address provided on the website.